Best Printer for Envelopes
When it comes to professional and efficient envelope printing, choosing the best printer for envelopes is essential. Whether you're running a business, sending out invitations, or handling bulk mail, having a reliable printer for envelopes can make all the difference. Many standard printers struggle with envelope printing, leading to jams, smudging, or improper alignment.
To avoid these issues, investing in a top printer for envelopes ensures high-quality results, seamless functionality, and cost-efficiency. In this guide, I'll walk you through the essential factors to consider when selecting an envelope printer, provide an envelope printer comparison, and review the top five options available.
Whether you're looking for an affordable printer for envelopes or a premium choice, I've got you covered. Read on to find the perfect printer for mailing envelopes in 2025 that meets your needs.
If you're short on time and looking for the best projectors for office, here's my top picks.
Table of contents:
- Best Printer for Envelopes - Buyer's Guide
- Best Printers for Envelopes: TOP 4
- Best Envelope Printers: Comparison
- Canon PIXMA PRO-200
- HP Smart Tank 5101
- Epson Expression XP-15000
- Epson EcoTank ET-2850
- FAQ about Best Printer for Envelopes
- Best Printer for Envelopes: Conclusion
Best Printer for Envelopes - Buyer’s Guide
Drawing from my experience, finding the best printer for envelopes requires considering key factors like print quality, speed, paper handling, and connectivity. Whether you need a high-volume workhorse, a budget-friendly option, or a printer for professional designs, this guide will help you pick the right one. Below, Ш’ll cover the most important features to look for when selecting a reliable printer for envelopes to ensure smooth, high-quality printing every time.
Print Technology: Inkjet vs. Laser
When selecting a printer for envelopes, the first decision to make is between inkjet and laser technology:
- Inkjet Printers: Ideal for high-quality, full-color printing, inkjet printers work well for custom envelopes with logos and images. However, they are slower than laser printers and may have higher ink costs.
- Laser Printers: Best suited for high-volume printing, laser printers offer fast speeds and crisp text. However, they may not perform well with glossy or coated envelopes due to heat exposure.
Envelope Size Compatibility
Not all printers can handle various envelope sizes. Ensure the printer supports common sizes like #10, A7, and invitation envelopes. A reliable printer for envelopes should offer adjustable trays or dedicated envelope feeders to prevent paper jams and misalignment.
Print Speed and Volume
If you're printing large batches of envelopes, consider the printer’s pages-per-minute (PPM) rating and monthly duty cycle:
- Low-volume users: Look for a printer with a speed of 10-15 PPM. For example, HP Smart Tank 5101 Printer with 12 PPM black, 5 PPM color.
- Business users: Opt for a machine with at least 20-30 PPM and a monthly duty cycle of 5,000+ pages.
Printer for Envelopes. Source: AI
Paper Handling and Feeder Tray
A top printer for envelopes should have an adjustable feeder tray, a straight paper path (to avoid curling or smudging), and a high-capacity paper input.
Connectivity Options
Modern printers come with various connectivity features:
- USB: Direct connection for fast and stable printing.
- Wi-Fi & Ethernet: Essential for shared use in offices.
- Mobile Printing: Enables printing from smartphones and tablets via AirPrint, Google Cloud Print, or proprietary apps.
Print Quality & Resolution
A good resolution (measured in DPI) ensures sharp, professional-looking text and images. For envelope printing, a resolution of at least 600 x 600 DPI is recommended.
Best Printers for Envelopes - TOP 4
Here are the top five printers for mailing envelopes based on performance, reliability, and affordability:
- High-quality 8-color dye-based ink system
- Prints up to 13”x19” and custom sizes
- Fast printing speed for professional results
- Wireless and networked connectivity
- Compact and space-saving design
- Low-cost, high-volume printing with included ink for two years
- Borderless prints for professional-looking envelopes
- Reliable Wi-Fi connectivity with self-healing capabilities
- Easy mobile printing with HP Smart App
- Secure and efficient with HP Wolf Essential Security
- High-quality photo printing with six-color ink system
- Supports borderless prints up to 13" x 19"
- Compact and space-saving design
- Rear specialty media tray for envelopes and cardstock
- Automatic 2-sided printing
- Cost-efficient ink system with refillable ink tanks
- Up to two years of ink included in the box
- Sharp text and impressive color graphics
- Built-in scanner, copier, and auto-duplex printing
- Wireless and voice-activated printing
Best Envelope Printers: Comparison
Choosing the best printer for envelopes depends on your specific needs. Below is an envelope printer comparison to help you decide:
| Printer Model | Printer Output | Printer Type | Duplex Printing | Connectivity Technology |
|---|---|---|---|---|
| Canon PIXMA PRO-200 | Color | Inkjet | No | Wi-Fi, USB |
| HP Smart Tank 5101 | Color | Ink Tank | Yes | Wi-Fi, USB |
| Epson Expression XP-15000 | Color | Inkjet | Yes | Wi-Fi, USB, Ethernet |
| Epson EcoTank ET-2850 | Color | Ink Tank | Yes | Wi-Fi, USB |
Canon PIXMA PRO-200 Printer Review
Editor's Choice
The Canon PIXMA PRO-200 is a top-tier inkjet printer that offers exceptional color accuracy and vibrant output, making it an excellent choice for professional envelope printing. Featuring an enhanced 8-color dye-based ink system, this printer delivers rich, high-quality prints every time. It supports a wide range of media sizes, allowing users to print borderless up to 13”x19” or custom sizes up to 13”x39”.
This compact printer is designed for efficiency, delivering bordered A3+ prints in approximately 90 seconds. The built-in 3-inch LCD display makes it easy to check ink levels and perform maintenance tasks, ensuring smooth operation. With Wi-Fi and networked connectivity options, you can print effortlessly from multiple devices. The Professional Print & Layout (PPL) software simplifies print settings, allowing users to focus on their artwork rather than configuration issues. Additionally, the printer integrates with Alexa smart reorders, ensuring you never run out of ink when you need it most.
Pros:
- High-quality 8-color dye-based ink system
- Prints up to 13”x19” and custom sizes
- Fast printing speed for professional results
- Wireless and networked connectivity
- Compact and space-saving design
- Smart reorder feature with Alexa
Cons:
- Higher initial investment
- Ink costs can add up for heavy users
- No automatic duplex printing
Summary: As indicated by my tests, the Canon PIXMA PRO-200 is an excellent choice for those needing high-quality envelope printing with vibrant colors and precise details. With its wide media compatibility, professional software, and efficient design, this printer is perfect for artists, photographers, and businesses looking for superior results.
HP Smart Tank 5101 Printer Review
Best Overall
The HP Smart Tank 5101 is an excellent ink tank printer designed for families and businesses needing high-volume, low-cost printing. This model offers impressive print speeds of 12 pages per minute (black) and 5 pages per minute (color). It comes preloaded with two years of HP ink, allowing users to print up to 6,000 pages before needing a refill.
With borderless printing, mobile and wireless connectivity, and an easy-to-use HP Smart App, this printer is perfect for printing envelopes and other documents seamlessly. Its self-healing Wi-Fi ensures a reliable connection, while HP Wolf Essential Security protects user data. The mess-free refill system makes it simple to replenish ink without spills, making it an easy-to-maintain option for envelope printing.
Pros:
- Low-cost, high-volume printing with included ink for two years
- Borderless prints for professional-looking envelopes
- Reliable Wi-Fi connectivity with self-healing capabilities
- Easy mobile printing with HP Smart App
- Secure and efficient with HP Wolf Essential Security
- Spill-free refill system for mess-free ink replenishment
Cons:
- Slightly slower color print speeds
- Lacks an automatic document feeder
Summary: My findings show that, the HP Smart Tank 5101 is an excellent choice for users needing affordable, high-volume printing. With two years of included ink, mobile connectivity, and easy maintenance, this printer is a great option for those looking to print envelopes with professional quality and efficiency.
Epson Expression XP-15000 Printer Review
Premium Choice
The Epson Expression XP-15000 is a professional-quality inkjet printer designed for high-resolution, ultra-HD prints, making it a great choice for envelope printing. With borderless printing up to 13" x 19", this printer accommodates a variety of paper sizes and finishes, including cardstock.
Featuring a 6-color Claria Photo HD ink system, including red and gray inks, this printer delivers a wide color gamut and enhanced black-and-white prints. It also comes equipped with a 50-sheet rear specialty media tray, making it ideal for envelope printing. The ultra-compact design is 30% smaller than previous models, making it easy to fit in home or office spaces.
Additional features include automatic 2-sided printing, a 200-sheet front tray, and Dash Replenishment, ensuring you never run out of ink by automatically reordering supplies when needed.
Pros:
- High-quality photo printing with six-color ink system
- Supports borderless prints up to 13" x 19"
- Compact and space-saving design
- Rear specialty media tray for envelopes and cardstock
- Automatic 2-sided printing
- Dash Replenishment feature for convenient ink ordering
Cons:
- Higher ink costs
- Slower print speeds compared to laser printers
- Requires genuine Epson cartridges for best performance
Summary: Based on my observations, the Epson Expression XP-15000 is an excellent choice for those who prioritize high-quality photo printing and need a printer capable of handling a wide range of media, including envelopes. With its compact design, specialty paper tray, and ultra-HD print quality, it's a solid pick for professionals and creatives alike.
Epson EcoTank ET-2850 Printer Review
Best Budget
The Epson EcoTank ET-2850 is an innovative cartridge-free inkjet printer designed for high-volume, cost-effective printing. With EcoTank technology, this printer eliminates the need for tiny, expensive cartridges, instead using high-capacity ink tanks that significantly reduce replacement costs. The ink bottles included provide enough ink to print up to 7,500 black and 6,000 color pages, saving up to 90% on ink costs compared to traditional cartridges.
Its Micro Piezo Heat-Free Technology ensures sharp text and vibrant colors, making it perfect for printing envelopes with precision. The built-in scanner and copier, along with automatic 2-sided printing, add to its versatility. It also supports wireless and voice-activated printing, enabling users to print effortlessly from smartphones via the Epson Smart Panel app.
Pros:
- Cost-efficient ink system with refillable ink tanks
- Up to two years of ink included in the box
- Sharp text and impressive color graphics
- Built-in scanner, copier, and auto-duplex printing
- Wireless and voice-activated printing
- Eco-friendly design reduces cartridge waste
Cons:
- Initial purchase cost is higher than traditional printers
- Slower print speeds compared to laser models
Summary: The Epson EcoTank ET-2850 is an outstanding choice for those looking to reduce ink costs while maintaining high-quality prints. Its large ink capacity, advanced printing technology, and wireless features make it a reliable and eco-friendly solution for envelope printing and everyday use.
FAQ about Best Printer for Envelopes
Here are answers to common questions about choosing the best printer for envelopes:
Which is better for envelopes: Inkjet or Laser?
Laser printers are best for high-volume text printing, while inkjets are better for color printing.
Envelopes Printer. Source: AI
Can all printers handle envelopes?
No, only printers with adjustable trays and proper paper handling can print envelopes efficiently.
What size envelopes can I print on?
Most printers support #10 envelopes, but some models accommodate larger sizes.
Best Printer for Envelopes: Conclusion
Choosing the best printer for envelopes depends on your specific needs, whether it's professional-quality prints, cost efficiency, or high-volume output.
Canon PIXMA PRO-200 printer best for professional-quality prints with vibrant colors and borderless printing up to 13”x19”. HP Smart Tank 5101 great for high-volume printing, with two years of ink included and low-cost operation.
Epson Expression XP-15000 ideal for photo printing, featuring a 6-color ink system for rich, detailed prints. Most economical choice Epson EcoTank ET-2850 with cartridge-free technology and affordable refills.
Each of these printers offers unique advantages, ensuring reliable, high-quality envelope printing based on your specific requirements.
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